Arriving at your Walt Disney World Resort


Whether you arrive at your Disney World resort via Magical Express or car, the check is process remains the same. In order to get the full picture, you’ll need to know about the online check in process as well.

Online check in

Up to 60 days prior to your arrival, you have the ability to check in online. By logging into your My Disney Experience account, you can designate a credit card, set a personal PIN to use for purchases while on site, set your estimated arrival time for check in and make some room requests. Each resort has a specific list of room requests available and you are able to choose up to 2. Typical requests include choosing a floor, requesting to be near transportation, or in some cases a view within the resort. If near transportation is an option during your online check in process, I’d choose it! Remember, you can always make additional requests via phone (like a side of the resort you’d prefer to be in or in value or deluxe resorts – a king size bed), but the more requests you make, the more difficult it will be to fulfill those. It’s best your request to a maximum of 2-3 and prioritize your request. During the process you are also able to submit a cell phone number to receive a text alert to notify you that your room is ready.

If you are arriving early in the day, I highly recommend choosing online check in. If you are arriving later in the afternoon or in the evening, the process is not as important as your room will already likely be ready, although it will save you some time in setting a personal PIN and providing credit card information.

Check in desk

Upon your arrival, you’ll likely be distracted by the magic of Disney as you walk into your resort. It’s a common happening even for us who are veterans! Thankfully, the check in desk isn’t very hard to find! Make sure you choose the appropriate line: Check in or online check in. If you checked in online, you can use this separate line.

Make sure at least one of your MagicBands is available as you’ll need to scan it to access your reservation. If you are arriving via Disney’s Magical Express, you’ll probably already have them on! Rooms are assigned 3-4 days prior to your arrival, so you’ll already have a room assignment. If your room is not ready, you’ll be asked for your cell phone number and sent a text message notification. The great part about these notifications is that your room number is also included. You don’t have to go back to the check in desk to get keys or room assignments. Just grab your bags and head right to your room!

At any point during the check in process you realize you don’t like your room location or it doesn’t fit your room requests, you are welcome to ask if something else is available. The room assigning cast member does everything in his/her power to grant your requests, but sometimes it just can’t happen!

Dining Plan

If you elected to add any of Disney’s dining plan options, your cast member will go over the plan as well as the rules and regulations behind using them. If you’ve done your research already, it will just be a refresher. This is a great place to ask any questions you may have.

If your room isn’t ready

If your room isn’t ready, check your bags at bell services and do one of Disney’s many available activities. For a few suggestions, check out ideas of what to do on your arrival day.

Arriving early or late

Check in time rolls over at 6 am. You are welcome to check into your resort any time after that. On the other hand, if you have a red eye or really delayed flight, There is staff available 24/7 (also good information if you ever have a problem during your stay). Either way, make sure you have the appropriate reservations.

If you’re saying to yourself “wow that’s a really expensive hotel stay for a few hours” do you have any suggestions on another option? For those with a car, check the main gate hotels. You can get a room at a decent rate just to lay your head for the night. For those relying on Disney transportation I’d suggest either staying at the Hyatt at the Orlando airport. Find the earliest arrival the next morning to provide to Disney’s Magical Express. You can also book a room only reservation at a value resort. Hop the Magical Express and then have Disney transfer your baggage to your preferred resort for the remainder of your stay. It’s a common occurrence at Disney, so don’t worry!

As a reminder, if you arrive before 5 am or after 10 pm, you’ll have to grab your own checked luggage. While the Magical Express does run 24/7, you won’t have baggage handling available.

That’s the long and the short of it! Disney makes check in a snap and with MyMagic+ and MagicBands, it’s even easier!

A free gift for Disney vacation! The amazing and exciting Minnie Box! (subject to minimum vacation package)

A free gift for Disney vacation! The amazing and exciting Minnie Box! (subject to minimum vacation package)

Ready to get started planning your 2015 Disney World vacation? Please contact me at any time for a free quote. The benefits to using an authorized Disney vacation planner include saving time before and during your vacation with itinerary planning which can help save you hours of standing in line each day. Plus you won’t have to watch for available discounts, research resorts, wake up early for dining reservations, or stay up late for FastPasses. The best part about using a travel planner instead of planning yourself? It’s totally FREE! Plus I’ll take away some of the stress and confusion of planning a Disney vacation (especially if it’s your first one!)It’s also a worry free cruise opportunity. I’ll walk through through all of the steps to the process with a few little insider tips along the way! If you already have your vacation planned and are interested in transferring your vacation, ask me how!


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